| |
- Replicas and Replication:Notes lets you keep multiple copies of a
single database, called replicas, on multiple servers or workstations. This
lets users on a variety of networks in a variety of locations access the same
information.
Replication is the process of exchanging modifications between replicas. Through
replication, Notes makes all of the replicas essentially identical over time.
For example, users in one office can make changes to a replica on their server
at the same time that users in another office make changes to a replica of
the same database on their server. When the servers replicate, each replica
is updated with the information from the replica on the other server.
Replication makes Notes easily scalable: as capacity needs grow, only additional
replicating servers need to be added.
- Working offline: As an example, replication allows a mobile user
to replicate a copy of his Notes email database to his laptop before leaving
the office. He can work on the email database reading, responding to, or deleting
email messages offline. Once back at the office, he can replicate the email
database on his laptop back to the server, deleting the mail that he had flagged
for deletion, sending the replies, and receiving new mail.
- Customization: Notes is very customizable. Every application can
be customized in less time than it would take with most other applications.
- Security: Notes provides high level of security to protect your information.
- Databases have several levels of security that can be established for
different users or groups. Certain areas of a form can be encrypted so
that only those that have a key can see it. The same form can have multiple
fields encrypted with different keys.
- Documents can have digital signatures. This allows the recipient of
the document to verify that content of the document has not been altered
and that the person who signed it is who he/she says he/she is.
- The Notes Administrator cannot change a user's password.
- To prevent users from obtaining a copy of the database by gaining physical
access to the server, the entire databases can be encrypted.
- You can prevent sensitive information from being forwarded by the recipient
to others (i.e. recipient of an email message cannot pass it on).
- Workflow: Notes allows you to set up applications to make routing
the form to the appropriate person easier. For example, a user fills out a
Purchase Order; once submitted, the form is automatically sent to the Business
Manager. The Business Manager approves it and digitally signs the form. Now
the form is sent to Purchasing, who receives it; and, after processing it,
the information in the database can automatically update accounting records,
and fax the form to the vendor.
- Inheritance: The ability to have a document inherit values from another
document. For example, the response to a posting in a newsgroup can inherit
the information from the original document so you can see information such
as who posted the original, when it was posted, subject of the post, and so
on.
- Document sharing: Notes makes it easy for several people to work
on a document, review it, and make comments.
- Modification Log: Notes makes log document modifications (who modified
it when) easy
- Rich Text Documents: Any Notes Document, including email, can have
graphics, video, and sound along with regular text.
- Web Publishing: Almost all the benefits of Notes are now available
from the Web. Notes databases are automatically converted to HTML, in real
time, making it possible for you to browse or edit information in the databases
on the Web.
|
|
