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Application of FY 2008 Facilities and Administrative (F&A) and Tuition Remission Rates Memo
To: UIC Campus Research Community
From: Eric A. Gislason, Vice Chancellor
for Research
Heather
Haberaecker, Executive Assistant Vice President for Business and Finance
RE: Application of FY 2008 Facilities and Administrative (F&A) and Tuition Remission Rates
We are writing to provide further guidance on the implementation of the FY 2008 facilities and administrative (F&A) and tuition remission rates for the processing of proposals and awards for sponsored project activities. Outlined below are guidelines for the application of the new rates.
Approved F&A Rates
The campus will always use the F&A rates approved in the final award or contract documentation. Banner accounts are established and charged accordingly. These F&A rates remain in effect for the non-competitive life of the projects. As a result, these original rates must be used for non-competitive renewals. They must also be used for any supplements, continuations, amendments and/or revisions where appropriate.
Application of FY 2007 and FY 2008 F&A Rates
For award proposals, competitive renewals and resubmissions that have a project start date of July 1, 2007 or after, F&A rates are based upon the sponsor submission deadline as follows:
Sponsor Submission Deadline Prior to July 1, 2007
FY 2007 F&A Rates Are Applicable
Organized Research 55.0%
Modified Total Direct Costs (MTDC)
Organized Research – Federal Clinical Drug Trials 55.0%
MTDC
Organized Research – Industry Clinical Drug Trials 25.0%
Total Direct Costs (TDC)
Instruction 40.2%
MTDC
Other Sponsored Activities 36.7%
MTDC
Sponsor Submission Deadline July 1, 2007 or After
FY 2008 F&A Rates Are Applicable
Organized Research 57.0%
MTDC
Organized Research – Federal Clinical Drug Trials 57.0%
MTDC
Organized Research – Industry Clinical Drug Trials 25.0%
TDC
Instruction 40.4%
MTDC
Other Sponsored Activities 37.1%
MTDC
FY 2008 Awards and Contracts Approved With FY 2007 F&A Rates
NIH, one of our largest federal sponsors, will generally allow us to use the F&A rate that is in effect at the time an award is issued. This rate will remain for the non-competitive life of the project. If the current F&A rate is not reflected in an award or contract’s documentation, ORS will contact NIH and attempt to secure a revision that reflects the FY 2008 rate. During the renewal process for competing segments, all new rates can and should be included in the proposals.
For all other agencies (federal and non-federal), if the current rate is not reflected in the award document, the campus will use the rate approved at proposal submission. Please note that contractual agreements may allow for additional funding to cover institutional increases via the amendment process. Efforts will be made to pursue such increases as necessary. Please contact ORS to pursue an amendment for funding to cover institutional increases.
Application of FY 2007 and FY 2008 Tuition Remission Rates
The tuition remission rate is no longer subject to federal negotiation and may change periodically. The campus has elected to use the tuition remission rate proposed and approved in the final award or contract documentation. The tuition remission rate will remain in effect for the non-competitive life of the project. This approved rate must also be used for supplements, continuations, amendments and/or revisions where appropriate.
The FY 2008 tuition remission rate of 42 percent was published August 21, 2007 and should be used for new proposals and competing renewals. ORS will not accept proposals with the FY 2007 rate. However, all proposals that were awarded at the old rate of 37 percent will be budgeted at that rate by the Grants and Contracts Office. For additional information, please refer to the Campus Policies/Procedures on Graduate, Research and Teaching Assistants.
Follow-Up & Questions
Please contact the following individuals if you have any questions. Pre-award questions should be directed to Amneh Kiswani, Assistant Director, ORS, at 312-996-9406 or at akiswani@uic.edu. Post-award questions should be directed to Mee Mee Lee-Choi, Associate Director, OBFS Grants & Contracts, at 312-996-5961 or at meemlee@uic.edu.
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