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Transferring Grants In/Out of UIC

Transferring Grants In/Out of UIC

Transferring Grants In

Rules
Grants are awarded to institutions, not individuals. For this reason, the grantee institution must “relinquish” the grant and equipment (if any). Also, the awarding agency must approve all grant transfers from one organization to another.

Instructions

1. Contact the program or grants officer assigned to your project at the awarding agency and request the following items:
   
   • transfer/relinquishing forms
   • mailing address
   • special instructions specific to your situation (if any)
   
   Example: For NIH grants, contact the NIH Grant Management Officer (GMO) named on the award document. For NSF grants, contact the Program Officer named on the award document.

 
2. Complete the necessary agency forms for award and/or equipment transfer.
   
     Tips:
   • While completing the forms, work in conjunction with the department to which the award was made and the grantee institution to determine and agree upon account balances.
   • If you are transferring equipment, check with the grantee institution to determine its policy for grant-related equipment.

 
3. Once the grant has been officially relinquished, submit the following documents to the Office of Research Services (ORS).
   
   • copy of the relinquishing statement signed by the grantee institution
   • a full proposal including:
     • completed and signed UIC Proposal Approval Form (PAF)
     • project narrative—should reflect UIC facilities and personnel
     • budget—should reflect the balance shown on the relinquishing statement and incorporate UIC F&A rates
   
   Note: If there are carry forward balances or the grant is transferring mid-year and the agency will not adjust the F&A rates, please contact ORS for consultation prior to your submission.

 
4. After receiving approval from the ORS, mail the revised proposal, budget, and any additional forms directly to the program or grants officer assigned to your project.
   
   Warning: Do not mail your proposal to the general office where grant applications are received.

 

Transferring Grants Out

Rules
Grants are awarded to institutions, not individuals. For this reason, the grantee institution must “relinquish” the grant and equipment (if any) and the awarding agency must approve all grant transfers from one organization to another.

Instructions

1. Contact the program or grants officer assigned to your project at the awarding agency and request the following items:


• transfer/relinquishing forms
• mailing address
• special instructions specific to your situation (if any)

Example: For NIH grants, contact the Grant Management Officer (GMO) named on the award document. For NSF grants, contact the Program Officer named on the award document.
 
2. Complete the necessary agency forms for award and/or equipment transfer.
   
   Tips:
   
   • While completing forms, work in conjunction with the department to which the award was made and the Office of Business and Financial Services to determine and agree upon account balances.
   • If you would like to transfer grant-related equipment, contact Amneh Kiswani in ORS for consultation regarding UIC policy.
   • Route any documents requiring “institutional signatures” to ORS for review and sign off—deans, department chairs, etc. are not authorized to relinquish grants or equipment on behalf of UIC.
   
    
3. Complete any additional requirements outlined by the agency or the institution to which you are transferring the grant.