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NIH Commons: Using eSNAP
Introduction | Requesting
Authorized Official Access | Creating
Accounts | eSNAP
FAQs | Just
In Time (JIT)
ORS is currently utilizing the electronic Streamlined Non-competing Award Process (eSNAP) functionality in the NIH Commons, which allows for the electronic submission of NIH Type 5 progress reports. Most NIH mechanisms provide eSNAP capabilities for the submission of annual progress reports. Your NIH award notice will specify if the grant is subject to or excluded from SNAP. It is generally used for awards covered under Expanded Authorities and Federal Demonstration Partnership (FDP) terms, except Program Project Grants (P01s) and Outstanding Investigator Grants (R35s). Principal investigators and/or business managers should submit the annual progress reports through eSNAP functionality via the Common's.
Key Reminders Before Beginning
- Have the progress report saved as Microsoft Word (*.doc), text (*txt) or Adobe Acrobat (PDF). The files will always be viewed in the system as a PDF.
- If possible, enter publications in the Personal Profile section, this will allow you to quickly complete this section in e-SNAP.
- If new Key Personnel are added and are working with human subjects, have their training info on hand. This info will be requested on the “Research Subject” module
- Ensure that the Personnel Profile is fully completed
- A PAF, one (1) copy of the "DRAFT" eSNAP report and a detailed budget is required prior to submission of the eSNAP report to NIH.
Instructions
- Log in to Commons.
- Select eSNAP from the top menu, then select
the grant number for which you want to submit a progress report.
- Select Initiate at the bottom of the screen,
then select Upload Science from the top menu.
To Upload:
· Click Import next to Progress Report. An Upload File screen will appear.
· Click Browse to search for file (must be saved as PDF or Word (*doc. or *txt))
· Search for and select your file. The file's path name will display in the text box.
· Click Upload.
Please Note:
· Once the upload is complete, File Upload Successfully will display in the upper right.
· Significant Research Accomplishments can be uploaded as well, however, they are not mandatory.
· This section also includes an Other Documentation Upload tab, which can be used for pre-published citations, mentor letters, and any other additions to the progress report that may be necessary.
- Select Edit Business from the top menu. Verify
that the address information is correct—the PI address
should appear as the department address.
For Administrative Official – select Luis R. Vargas
For Signing Official – select Dr. Mitra Dutta
Please Note:
· Institutional information in this section is completed by ORS and is not editable.
· If this section is not filled out correctly, the eSNAP will be returned for correction and may cause delay in submission to NIH.
Save all information and when complete, select Designate as Complete.
- Select Performance Sites from the top menu.
As a default, the institutional profile address will appear. If this
is not correct, add
a site(s) where
the work will be completed including any VA facilities or foreign
sites.
· To delete the UIC institutional address, select Delete from the right of the address in the menu bar. Select Delete again to confirm your choice.
· To add a site, fill in the appropriate sections and click Save & New.
Save all information and when complete, select Designate as Complete.
- Select Key Personnel from the top
menu. The PI will automatically be indicated in the personnel section.
Add any others
in
the appropriate
sections and click Save & New.
Save all information and when complete, select Designate as Complete.
- Select Research Subjects from the top menu.
Complete the requested information.
Save all information and when complete, select Designate as Complete.
- Select SNAP Questions & Checklist from the top
menu. Complete the questions.
· If program income is selected, click on the hyperlink to complete additional information. Once required fields are completed, click “Save & New”
Save all information and when complete, select Designate as Complete.
- Select Inclusion Enrollment from the
top menu.
· If the grant does not require this information, a message indicating so will display.
· If the grant does require this information, a hyperlink(s) will appear on the screen with the title of the project. Select the hyperlink and verify/change the information as necessary. Click Save—once completed, Submitted will appear next to the hyperlink.
Save all information and when complete, select Designate as Complete.
- Select Manage eSNAP from the top menu. Each
section and status of the report will be shown.
· When everything is complete, select Validate. You will be advised of any errors in the report—please correct them so that ORS can submit the report. For questions about errors, contact either the Commons Helpdesk at 301-402-7469, or ORS at 312-996-2862.
· When you are ready to submit, select Route. The user’s name, grantee institution and grant number will be displayed. For Next Reviewer, enter Dutta, Mitra(SO) and include any necessary comments. Click Submit.
Please Note: If Dutta is not selected, the eSNAP will be routed incorrectly and ORS will not be able to access it causing a delay in your submission.
- Select View eSNAP Report. Print one (1) copy of the "DRAFT" report and submit it to ORS, along with a PAF and a detailed budget. Please note the eSNAP application will not be submitted to NIH with out internal submission of PAF to ORS.
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