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NIH
Commons: FAQs
Introduction | Requesting
Authorized Official Access | Creating
Accounts | eSNAP
FAQs | Just
In Time (JIT)
- After completing my progress report, I clicked on “validate” and received several errors. Do I need to start my eSNAP all over again?
- Is it ok to change the Performance Site from the standard BOT address to the Department address?
- I thought that progress reports are due on the 1st of the month, why is the due date the 16th when I view my eSNAP in Commons?
- As a PI, how do I get registered in the Commons?
- I would like to upload an additional supporting document to be included with my eSNAP such as a mentor letter, where can this be done?
- As an Authorized Official (AO) can I register additional AO’s for my department, or must there be only one?
- How do I retrieve a pre-printed face page for a non-competing continuation that is being submitted hard copy in the Commons?
- How do I view a Notice of Award in Commons?
- When registering a PI, after completing the Create a New Account screen, a link appeared stating Create Affiliation, what does this mean and should I?
- When Creating an Affiliation, how do I know which User ID and email address to enter?
1.
After completing my progress report, I clicked on “validate” and
received several errors. Do I need to start my eSNAP all over again?
No, review the error messages received and go back in to the section
indicating an error. The information entered in the eSNAP can be updated
at any time
until it is routed to the Signing Official (SO). If an error is noticed
after the eSNAP has been routed to the SO, if the SO has not yet submitted
it, you can withdraw the eSNAP, make the necessary change and route again
to the SO.
2.
Is it ok to change the Performance Site from the standard BOT address
to the Department address?
Yes. The new performance site can be entered
under the Performance Sites menu and added by clicking “Save & New”.
Then, click on “delete” under
the Action Column next to the University of Illinois BOT entry.
3.
I thought that progress reports are due on the 1st of the month, why
is the due date the 16th when I view my eSNAP in Commons?
Generally, all
progress reports and proposal submissions to NIH are due or must be postmarked
on the 1st of the month. However, because the eSNAP is in pilot and technical
errors can arise, an extra two-week window for submission has been granted.
4.
As a PI, how do I get registered in the Commons?
Business managers, or
the equivalent are responsible for registering all PI’s for each
specific department/unit. Therefore, the business manager should be contacted.
If the business manager has not yet been
registered
in the Commons with the appropriate role of AO that will allow for registration
of PI’s, they must contact
ORS.
5.
I would like to upload an additional supporting document to be included
with my eSNAP such as a mentor letter, where can this be done?
Additional supporting documents can be uploaded under the Upload Science
section of the eSNAP under the Other Files section.
6.
As an Authorized Official (AO) can I register additional AO’s
for my department, or must there be only one?
A department/unit can have as many AO’s as necessary, however it
is expected that once ORS has set up an account for one AO that this individual
be responsible for registration of all additional AO’s in their
department/unit.
7.
How do I retrieve a pre-printed face page for a non-competing continuation
that is being submitted hard copy in the Commons?
Go in to the Status menu and enter the PI’s last name and change
the budget dates as appropriate and do a General Search. In the action
field next to the appropriate NIH grant, click on Progress Report. The
pre-populated face page will appear.
8.
How do I view a Notice of Award in Commons?
Go in to the Status menu and enter the PI’s last name and change
the budget dates as appropriate and do a General Search. In the action
field next to the
appropriate NIH grant, click on NGA.
9.
When registering a PI, after completing the Create a New Account screen,
a link appeared stating Create Affiliation, what does this mean and should
I?
When
the Create Affiliation option appears, it means that the PI that you are
registering is already in the NIH Commons as an Internet Assisted Reviewer
(IAR) but whose account has not yet been “affiliated” with UIC.
It is important that the PI be affiliated with UIC to ensure an accurate
registration and to avoid duplicate accounts. Create the affiliation as
requested.
10.
When Creating an Affiliation, how do I know which User ID and email address
to enter?
A new username
may be given, however make sure that the email address entered
is one that is regularly
checked by the PI.
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