Research@UIC > Grant & Contract Proposals > ARRA ORS Submission Process > ARRA ORS Submission Process – Administrative Supplements

ARRA ORS Submission Process – Administrative Supplements NOT-OD-09-056

Grants.gov Submission Problems

Potential applicants should review the instructions for Administrative Supplements issued by their funding (IC) before responding to this Notice. Some ICs will consider administrative supplements only in target areas identified on their Web sites. Some ICs provide instructions that supersede those provided in the parent announcement.

To be eligible, the parent grant must be active and the research/scientific activities proposed in the supplement must be accomplished within the current competitive segment. The proposed supplement MUST be within the general scope of the peer-reviewed activities and aims approved within the parent grant, including projects on a no-cost extension.

Application Deadlines: Varied - most Institute and Centers (IC) have specific deadlines.

If you are submitting an administrative supplement, please complete the following steps:

1. Complete a new Proposal Approval Form (PAF) – please make sure you are using the latest version 2.8 (2/27/09) by visiting our website:
1. On page 2, Section VI, Type of Proposal: Supplement.
2. On page 2, Section VI, Type of Proposal, please be sure to indicate under Type of Proposal that this submission is in response to ARRA.
3. On page 2, Section VI, Type of Proposal, indicate the PAF/Institutional Number of the Parent Grant.
4. ORS will generate a New PAF Number
5. ORS will identify the Parent Grant PAF Number in the "Related Proposal" section of UIeRA


2. Submit the Proposal Package to ORS. The Proposal Package minimally includes:
1. Completed PAF
2. Scope of work
3. Detailed budget


3. Route the PAF for appropriate approval signatures:
   In those instances where you cannot secure all required signatures, ORS will accept the PAF with only the Principal Investigator and PI's Department Head signature at the time of the submission. Please note all signatures will be required at least five (5) business days after the submission to the agency.


4. In an effort to expedite the internal submission process, ORS will accept the supplemental submission electronically or hard copy:
1. For electronic submissions, the proposal package as referenced above should be sent via awards@uic.edu with “STIMULUS FUNDING – PAF” in the subject line.
2. For hard copy submissions, the proposal package as referenced above should be sent to ORS.  


5. If your research involves human subjects, please look at the IRB submission and meeting deadline dates to ensure you allow appropriate time for IRB review and approval. 


6. If your research involves animals, see the ACC website under ARRA Stimulus Funding Requiring ACC Approvals or contact the ACC office to discuss requirements for ACC approval for your proposal and the timeline required to secure approval. 

Please contact ORS at awards@uic.edu with “STIMULUS FUNDING – Supplement Inquiry” in the subject line or 312-996-2862 with any questions.